5dMove-In
16%Complete
77Crit. Open
53At-Risk
1Overdue
0Blocked
44Unassigned
DoneIn ProgressNot StartedBlockedMilestone
TaskOwner
▾1 · Project Management & Governance50%
7/7
Project kickoff & charter⚑KA
Daily standup cadence (M–F)⚑MJ
Risk register live + contingency budget⚑KA
Vendor COI collection⚑MJ
Status reporting to leadership (2x/wk)KA
Punch list & vendor signoffMJ
Lessons-learned retro—
▾2 · Architecture & Design80%
10/10
Site evaluationMJ
Scope creationMJ
Multi-vendor quotes for scopeMJ
Redesign desks on floorMJ
Build out new CADsMJ
Mood board for siteMJ
Room layout wireframes⚑MJ
Architect proposal evaluation⚑MJ
Architect contract / SOW signed⚑MJ
Landlord build approvals (per LOA)⚑MJ
▾3 · Construction, Filings & Buildout4%
37/37
Architect produces filing-ready drawings (Alt-2 set)⚑—
GC bid + selection (lump-sum, occupied-space)⚑—
DOB Alt-2 filing submitted (DOB-NOW)⚑—
ACP-5 / ACP-7 asbestos filing—
MEP filings (PL/SP/EL/MH separate apps)—
DOB plan examination & objections⚑—
Permits issued⚑MJ
GC contract execution + COIs—
Submittals + long-lead orders (doors, glass, MEP)⚑—
Site protection, dust barriers, swing-space prep⚑—
Phase-1 occupant relocation within floor—
Selective demolition — Phase 1 walls⚑MJ
Asbestos abatement if encountered (contingency)—
Debris removal & rolling tipping schedule—
Layout & metal-stud framing (new walls)⚑—
Electrical rough-in⚑—
Plumbing rough-in (if pantry/wet-stack changes)—
HVAC ductwork modifications—
Sprinkler heads relocated⚑—
Low-voltage rough (data, AV, security)—
Rough-in inspections (DOB / sprinkler / electric)⚑—
Insulation—
Drywall hung⚑—
Tape, spackle, sand (3 coats)⚑—
Prime + paint⚑—
Door frames + hardware—
Glass partitions / front installs—
Millwork install (pantry, reception, built-ins)—
Flooring (carpet tile / LVT / base)—
ACT ceiling tiles + grid—
Light fixture trim out + commissioningDY
Final electrical / data terminations⚑—
Sprinkler hydrostatic test + signoff⚑—
DOB final inspection⚑—
Punch list walk + closeout⚑—
Construction substantial completion⚑—
Letter of completion / sign-offs filed—
▾4 · Network Infrastructure26%
19/19
Order gateway⚑MJ
Setup cloud gateway⚑MJ
Order network equipmentMJ
Order network cableMJ
Order new ISP servicesDY
Clean out old network closets⚑MJ
Build new network core⚑MJ
Establish MDF/IDF fiber link⚑MJ
Rack & stack switches⚑JA
Multi-ISP WAN setup (diverse last-miles)⚑DY
LTE WAN setup (UniFi LTE Backup Pro)MJ
Network infrastructure (VLANs, routing)⚑MJ
WiFi heatmap survey & U7 Pro XGS placement⚑MJ
Firewall ruleset & VLAN segmentation⚑MJ
DNS/DHCP cutover plan⚑MJ
Network monitoring & alertingMJ
Cable testing & certification (Fluke)MJ
Patch panel labeling & port mapMJ
Multi-WAN failover testingMJ
▾5 · Cabling, Power & Electrical50%
6/6
Run 350 desktop cat6 plenum lines⚑JA
Run TV network and power⚑JA
UPS sizing & install (MDF/IDF)⚑JA
Rack PDUs & power distribution⚑JA
Cable management dressing & labelingJA
IDF/MDF HVAC, fire suppression, lock check⚑JA
▾6 · Security (Physical + Cyber)11%
9/9
Order security equipment⚑DY
Door access control system install⚑DY
Security cameras install + cable⚑DY
NVR / video retention configurationDY
Badge / access provisioning (115)⚑DY
Visitor management (Envoy/Verkada)DY
Alarm system commissioningDY
EDR / AV deployment to endpointsDY
Cyber insurance update for new siteDY
▾7 · Compute & Endpoints20%
10/10
Scope computer form factor / specsJA
Get computer quotes⚑JA
Order computers⚑JA
Build standard image (Win/Mac)⚑JA
Asset tagging & inventoryJA
Endpoint mgmt (Intune / Jamf)JA
License procurement (M365, Adobe, Slack)⚑JA
Printer / MFP installJA
Decommission old endpoints (NIST 800-88)JA
E-waste pickup vendor scheduledJA
▾8 · AV, Conferencing & Telephony0%
8/8
Move 11 ceiling speakers + Crestron → Broadstreet⚑JA
Conference room TVs & displays⚑JA
Zoom / Teams Rooms config & certMJ
Digital signage / reception displayJA
VoIP provisioning at 1NYP⚑MJ
Number porting from 55W carrier⚑MJ
e911 dispatch verification (NY ECRN)MJ
Acoustic treatment / room calibrationMJ
▾9 · Domain, Identity & Apps0%
9/9
Create domain architecture⚑—
Design local + cloud domain⚑—
Implement domain architecture⚑—
SSO / MFA configuration⚑—
File share / NAS migration & ACL audit⚑—
Email signatures + GAL update—
Print server / printer queues—
Backup & DR validation—
GPO / config baseline review—
▾10 · Furniture & Space Build-out23%
11/11
Furniture assembly evaluationMJ
55W move-of-furniture quotes⚑MJ
Reconfigure existing furniture on floor⚑JA
Remove old heavy cabinetsMJ
Final seating chart (115 + holds for 150)⚑MJ
Monitor mounts install (350 desks)MJ
Phone booths / focus rooms readyMJ
Lactation / wellness room equippedMJ
Reception / lobby setupMJ
Kitchen / breakroom stockedMJ
Internal signage & wayfindingMJ
▾11 · Move Logistics10%
10/10
Moving vendor SOW + COI⚑DY
Freight elevator booking — 1NYP⚑MA
Freight elevator booking — 55W⚑MA
NYC parking / police permitMA
Crate rental + delivery to 55WMA
Packing kits distributedMA
Move all humans 55W → 1NYP⚑MA
Move-in window (equipment + seating)⚑MA
IT smart-hands at both sites⚑MA
Onsite helpdesk presence (post-move)MA
▾12 · Building / Landlord (1NYP & 55W)33%
6/6
1NYP LOA executedDY
1NYP building rules + COI compliance⚑DY
After-hours access / loading-dock⚑DY
Tenant orientation walkthroughDY
Tenant improvement signoff (1NYP)DY
55W surrender / make-good plan signed⚑DY
▾13 · 55W Decommission & Closeout0%
12/12
Asset inventory final passMA
Data destruction certificatesMA
Donate / sell residual furnitureMA
Carpet / paint / make-good repairsMA
Remove signageMA
Final cleaning crewMA
Mail forwarding (USPS+FedEx+UPS)MA
Utility accounts close (ConEd, ISP)MA
Photographic walkthroughMA
Landlord punch list / final walkthrough⚑MA
Keys returned / badges deactivatedMA
Security deposit return initiatedMA
▾14 · Comms & Change Management0%
7/7
All-hands FAQ + move guide⚑KA
T-3 reminder + maps to 1NYPKA
Move-day signage at both lobbiesKA
Welcome packet at 1NYP desksKA
Update business cards + signaturesKA
Notify customers / vendors of new addressKA
Update Google Business / Maps / webKA
▾15 · Day-1 + 6/1 New-Hire Ramp (150)0%
11/11
Welcome breakfast 1NYPKA
Floor tours for all-handsKA
IT helpdesk visible in-personKA
Ergonomic check / monitor-arm sweepKA
Daily retros first weekKA
AD accounts created for 150 new hires⚑KA
Equipment imaged + staged for 150⚑KA
Day-1 packets prepared (badges, swag)KA
New hire orientation rooms bookedKA
Buddy program assignmentsKA
6/1 onboarding day execution (150)⚑KA
▾16 · Risk, Compliance & Closeout0%
7/7
GL + cyber insurance updatedMJ
OSHA postings at 1NYPMJ
Fire warden program + evac routeMJ
Evacuation drillMJ
ADA compliance checkMJ
First aid / AED placementMJ
Final budget reconciliationMJ
April 2026
May 2026
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TODAY · 5/10
50%
Project kickoff & charter
Daily standup cadence (M–F)
Risk register live + contingency budget
Vendor COI collection
Status reporting to leadership (2x/wk)
Lessons-learned retro
80%
Site evaluation
Scope creation
Multi-vendor quotes for scope
Redesign desks on floor
Build out new CADs
Mood board for site
Room layout wireframes
Architect proposal evaluation
Landlord build approvals (per LOA)
4%
Architect produces filing-ready drawings (Alt-2 set)
GC bid + selection (lump-sum, occupied-space)
DOB Alt-2 filing submitted (DOB-NOW)
ACP-5 / ACP-7 asbestos filing
MEP filings (PL/SP/EL/MH separate apps)
DOB plan examination & objections
GC contract execution + COIs
Submittals + long-lead orders (doors, glass, MEP)
Site protection, dust barriers, swing-space prep
Phase-1 occupant relocation within floor
Selective demolition — Phase 1 walls
Asbestos abatement if encountered (contingency)
Debris removal & rolling tipping schedule
Layout & metal-stud framing (new walls)
Electrical rough-in
Plumbing rough-in (if pantry/wet-stack changes)
HVAC ductwork modifications
Sprinkler heads relocated
Low-voltage rough (data, AV, security)
Rough-in inspections (DOB / sprinkler / electric)
Drywall hung
Tape, spackle, sand (3 coats)
Prime + paint
Door frames + hardware
Glass partitions / front installs
Millwork install (pantry, reception, built-ins)
Flooring (carpet tile / LVT / base)
ACT ceiling tiles + grid
Light fixture trim out + commissioning
Final electrical / data terminations
Punch list walk + closeout
Letter of completion / sign-offs filed
26%
Order gateway
Setup cloud gateway
Order network equipment
Order network cable
Order new ISP services
Clean out old network closets
Establish MDF/IDF fiber link
Rack & stack switches
Network infrastructure (VLANs, routing)
Firewall ruleset & VLAN segmentation
Network monitoring & alerting
Cable testing & certification (Fluke)
50%
Run 350 desktop cat6 plenum lines
Run TV network and power
Cable management dressing & labeling
11%
Door access control system install
Security cameras install + cable
Badge / access provisioning (115)
Visitor management (Envoy/Verkada)
EDR / AV deployment to endpoints
Cyber insurance update for new site
20%
Scope computer form factor / specs
Get computer quotes
Asset tagging & inventory
Endpoint mgmt (Intune / Jamf)
License procurement (M365, Adobe, Slack)
Printer / MFP install
Decommission old endpoints (NIST 800-88)
E-waste pickup vendor scheduled
Move 11 ceiling speakers + Crestron → Broadstreet
Conference room TVs & displays
Zoom / Teams Rooms config & cert
VoIP provisioning at 1NYP
Number porting from 55W carrier
Acoustic treatment / room calibration
Implement domain architecture
SSO / MFA configuration
File share / NAS migration & ACL audit
Email signatures + GAL update
Print server / printer queues
Backup & DR validation
GPO / config baseline review
23%
Furniture assembly evaluation
55W move-of-furniture quotes
Reconfigure existing furniture on floor
Remove old heavy cabinets
Monitor mounts install (350 desks)
Kitchen / breakroom stocked
10%
NYC parking / police permit
Move-in window (equipment + seating)
IT smart-hands at both sites
Onsite helpdesk presence (post-move)
33%
1NYP LOA executed
1NYP building rules + COI compliance
55W surrender / make-good plan signed
Asset inventory final pass
Data destruction certificates
Donate / sell residual furniture
Carpet / paint / make-good repairs
Security deposit return initiated
Update business cards + signatures
Notify customers / vendors of new address
IT helpdesk visible in-person
Ergonomic check / monitor-arm sweep
Daily retros first week
AD accounts created for 150 new hires
Equipment imaged + staged for 150
Day-1 packets prepared (badges, swag)
Buddy program assignments
GL + cyber insurance updated
Fire warden program + evac route